How to Ship Desktop Computers Overseas

Cover Image for How to Ship Desktop Computers Overseas

Worrying about shipping your desktop computers overseas due to battery restrictions? You can breathe a sigh of relief, because unlike other electronics, desktops don't have built-in batteries, so there are no dangerous goods (DG) restrictions or added charges to fret over.

But how do you ensure a safe and hassle-free shipping experience?

In this comprehensive guide, we'll take you on an enlightening journey, revealing insider secrets on preparation, packing, and more, all while ensuring a stress-free and enjoyable experience.

Let's dive right in.

1. Country-Specific Restrictions and Regulations

It's crucial to be aware of any country-specific restrictions on importing desktop computers.

Some countries may have limitations or special requirements for importing electronics, including desktop computers. For example: shipping desktop computers to China for personal use is generally allowed, but you may be required to pay import taxes and duties.

If you're shipping a desktop as a gift or for commercial purposes, you may need to obtain an import license.

Hence, before shipping your desktop computer, it's essential to research the specific regulations and restrictions for the destination country. You can usually find this information on the country's customs website or by contacting their embassy or consulate.

Nevertheless, based on our experiences, desktop computers are generally safe for shipping to most countries. Additionally, you can easily check duties and taxes using our Delivered Duty Paid option on JustShip’s shipment form to better understand and prepare for any extra costs.

Remember, regulations and restrictions can change over time, so always double-check the latest information before shipping a desktop computer overseas.

By being well-informed and prepared, you can ensure a smooth shipping experience and avoid any potential issues with customs clearance.

create shipment

2. Preparing Your Desktop Computer for Shipping

a. Backing up important data

external hard drive

Before you ship your desktop computer, it's crucial to back up your important files and data. This will ensure that in the unlikely event your computer is damaged during transit, your valuable information will still be accessible. You can use an external hard drive, cloud storage, or both for added security.

b. Disconnecting peripherals and cables

wired keyboard

Remove all peripherals, such as keyboards, mice, and monitors, and carefully disconnect all cables. Keep track of these items so that you can pack and ship them separately or together with your desktop.

c. Removing loose or fragile components (e.g., GPU, RAM, etc.)


Some internal components, like the GPU or RAM, may need to be removed to prevent damage during shipping. We strongly recommend detaching the GPU, particularly given its high cost, while the removal of RAM may not be as critical, depending on your system's specifications. Keep in mind that each computer build is unique; for instance, some models feature liquid cooling systems that may also warrant removal for added security. Make sure to consult your computer's user manual or a professional technician for guidance on safely removing and packing these parts.

3. Choosing the Right Packing Materials

a. Original packaging (if available) and an Outer Box

imac original packaging

Using the original packaging is ideal, as it is specifically designed to protect your desktop computer. However, be aware that the original packaging is usually intended to ship the product once, not multiple times. Reuse can weaken the packaging and place the inside product at risk.

If the original packaging is not in optimal condition, or for added security, overboxing provides extra integrity for the weakened original manufacturer’s packaging by adding an additional layer of protection.

Original packaging and an Outer Box

image source:

If you no longer have the original packaging, don't worry – there are other options available.

b. Sturdy shipping boxes

Select a sturdy shipping box that is slightly larger than your desktop computer, leaving room for protective padding. Double-walled corrugated boxes are a great choice, as they provide extra strength and protection.

double wall box

c. Protective padding

Use ample padding, such as bubble wrap, foam padding or air pillows, to protect your computer from impact during shipping. Make sure to cover all sides of the desktop, paying extra attention to the corners and edges.

4. Proper Packing Techniques

a. Wrapping the computer tower in bubble wrap or foam padding

Wrap the computer tower with several layers of bubble wrap or foam padding, making sure all sides are covered. This will provide additional protection against impact and potential damage.

b. Filling empty spaces in the box with crumpled paper or air pillows

Fill any empty spaces in the shipping box with crumpled paper or air pillows. This will prevent the computer from shifting during transit and reduce the risk of damage.

c. Sealing and reinforcing the shipping box with packing tape

Once everything is packed, seal the shipping box with heavy-duty packing tape. Reinforce the edges and seams of the box for added strength and durability.

5. Labeling and Documentation

a. Clearly marking the shipping box as "Fragile" and "This Side Up"

fragile label

Label the shipping box with "Fragile" and "This Side Up" stickers to inform the shipping company that they must handle your desktop computer with care.

b. Attaching proper shipping labels and documentation

shipping label on a parcel box

Ensure that all necessary shipping labels and documentation are attached to the package. This includes your shipping address, the recipient's address, and any customs forms if shipping internationally.

6. Choosing the Right Shipping Partner

a. Comparing shipping services and pricing

Research and compare various shipping companies to find the best service and pricing for your needs. Consider factors such as delivery times, reliability, and customer reviews.

b. Evaluating the reputation and reliability of shipping companies

Look for a shipping partner with a solid reputation and a history of reliable service. Read customer reviews and ask for recommendations from friends or colleagues who have shipped desktop computers in the past.

c. Tracking and insurance options

Choose a shipping partner that offers tracking and insurance options to protect your desktop computer during transit. Tracking will allow you to monitor your shipment's progress, while insurance will provide financial coverage in case of damage or loss.

Why Choose JustShip to Ship Your Desktop Computers

When it comes to shipping desktop computers overseas, selecting the right shipping partner is crucial. JustShip offers a range of value-added services that make the entire process hassle-free, efficient, and affordable.

Here are some of the reasons why you should choose JustShip to ship your PCs:

  • All-in-one hassle-free services: JustShip provides a comprehensive suite of services designed to make shipping desktop computers as convenient as possible. Our services include pick-up, professional packing, delivered duty paid (DDP), tracking, and easy access to one-click insurance option. With JustShip, you can be confident that every aspect of the shipping process is taken care of.
  • Affordable rates: At JustShip, we understand that shipping high-value items like desktop computers can be expensive. That's why we're committed to offering affordable, value-for-money air shipping services. Our competitive rates ensure that you receive the best possible service without breaking the bank. To give you an idea of the savings you can get with JustShip, here's a price comparison table based on a 15 kg shipment to the USA:

Price Comparison Shipping to USA:



Price 15KG (S$)


2 - 5 Days


Singpost (Speedpost Express)

6 Days



3 - 4 Days


FedEx International Priority

1 - 3 Days


UPS Worldwide Express

2 - 3 Days


  • Reliable and secure shipping: We pride ourselves on offering reliable and secure shipping services that you can trust. With JustShip, you can have peace of mind knowing that your desktop computer is in good hands throughout the entire shipping process.

To wrap things up, successfully shipping a desktop computer overseas involves a series of critical steps, from preparing and packing the device to selecting the right shipping carrier and understanding customs regulations.

Now that you're equipped with this knowledge, it's time to put these insights into practice for your next international shipping experience.

If it is too much of a hassle for you to ship your desktop computer overseas on your own, consider entrusting the task to a reliable and experienced shipping partner like JustShip.

We can handle all aspects of the shipping process, from pick-up to professional packing, delivery, tracking, and insurance. Our comprehensive suite of services ensures that your desktop computer arrives at its destination safe and sound.

Contact us today to learn more about our shipping services or sign up to create a shipment with us now!

May 5, 2023

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